Over the summer, Realsmart Sync pauses most changes so your systems stay steady while the MIS is rolled over. That’s the right thing to do, but it used to mean new staff and new Year 7s couldn’t get a login until term started.

Now you can release early accounts: create logins for new starters during the freeze, so they’re ready on day one, or even before.

Where to find it

During the summer freeze, a Release early accounts card appears on End of year, Incoming learners and Incoming mentors.

Preview first, then release

  1. Choose Build preview to see exactly who would be created. Nobody is created yet.
  2. Check the list. A preview older than 24 hours needs rebuilding, so you’re always looking at fresh data.
  3. Choose Release. A confirmation shows the numbers before anything happens.
  4. The card then lists the new usernames, lets you send the accounts to Google and/or Microsoft 365, and shows when each account exists there.
ADAdmin Release early accounts preview listing five new staff waiting while sync is frozen, at Hollin Bank Academy, a fictional demo school.
Nobody is created until you choose Release. Screenshot from a demo school; names are fictional.

Who is included

  • New staff starting in September.
  • Accepted pupils from your pre-admissions. Pupils who have only applied or been offered a place wait until term starts.

Released accounts get their role groups (such as Students or Staff) straight away. Classes and year groups follow when the sync resumes in September. Leavers, in-year changes and edits to existing accounts all wait for the resume too.

ADAdmin released-accounts list showing each new staff username and whether it exists yet in Google and Microsoft Entra, at Hollin Bank Academy, a fictional demo school.
See when each account reaches Google and Microsoft 365. Screenshot from a demo school; names are fictional.

Good to know

  • Usernames are permanent and already include the year the pupil joins, so nothing changes in September.
  • To release new staff, your school needs Import pending mentors (future-starting staff) turned on. It’s off by default.

Want a hand getting new starters ready? Email support@realsmart.co.uk.