Automate your school,
with School Google Sync & School AD Sync

Sync all your users and chosen data from your MIS to Google and more!

Discover More

graphic showing our latest sync product

Our Sync Features

Our powerful sync tool offers a wide number of features to make your life easier, here are just a few:

Google

Google Workspace

We take data from your MIS and populate users, groups, calendars and more to Google with an automated process.

At realsmart we run our sync process four times a day, provisioning any changes made in your MIS to Google. In addition changes made in our admin tool are
provisioned to Google immediately.

Google Sync

Image of Google icon

Admin

Admin

Our easy to use area for administration allow you to manage your users, groups and classrooms across realsmart and Google.

Your dashboard gives you real-time insights into the flow of data between your MIS, Realsmart and Google.

You can allow teachers to reset passwords, change password policies, update profile pictures and much more.

Admin

Image of our admin tool's dashboard

Classroom

Google Classroom Sync

We make it easy for you to sync students, teachers and guardians to Google Classroom.

Add and remove users from your Google Classrooms, you can also use our Google Classroom reporting tool to analyse how Google Classroom is being utilised in your organisation.

Classroom Sync

example admin area

Timetables

Timetables

Take your teachers’ and students’ timetables and populate a Google Calendar for each user.

Using our Admin area, you can see what data is being provisioned to each user’s calendar, and a list of Google Calendar’s associated with each user.

Timetable Sync

graphic of a calendar

Active Directory

Active Directory

Automatically create users in AD which appear in your MIS.

Our AD sync tool saves you time by taking data from your MIS, syncing it to realsmart, and then using the data in realsmart to keep AD up to date.

Active Directory

Active directory

Benefits of Sync

We fetch data from your MIS twice daily to ensure everything is up to date and ready to go. You choose how many of the features to use to personalise the experience on a school by school basis.

Password Policies

Need to enforce a strict password policy or 2FA? We have a number of options to allow tight control of your users.

Dashboard

Get real-time insights into the flow of data between your MIS, realsmart and Google.

Data Logs

We store vast logs of data to ensure you can query every action and interaction that takes place in the process.

realsmart face logo

Google Sync

Keep your Google Workspace up to date by automatically syncing your MIS data to Google.

realsmart will sync your data to Google four times per day, in addition to this any changes made in our admin tool are provisioned to Google immediately. We currently sync the following datasets to Google:

  • Students
  • Staff
  • Year Groups & House Groups
  • Classes
  • Classrooms
    • Teachers
    • Students
    • Guardians
  • Timetable to Google Calendar sync
    • Students
    • Staff
    • Rooms, which can be used for room booking.
  • Profile Pictures
Featured image from Realsmart Admin, showing when a user's memberships were last synced to Google.

Admin

Our easy to use area for admins allows you to manage your users, groups and classrooms across realsmart and Google.

Featured image showing admin dashboard.

Admin is where you manage your users, groups and other settings in Realsmart. Here are just some of the things you can do from Admin:

  • Manage users.
    • Protect users so they are not removed when your MIS is updated.
    • Stop select users from being synced to Google.
  • Manage groups.
    • Add users to groups where they do not exist in the MIS.
    • Turn off sync to Google for specific groups
    • Manage group settings for Google, such as who can view the group.
  • Export email addresses and other data from realsmart.
  • Import data into realsmart.
  • Add apps & websites to your launchpad.
  • View Google Classroom reporting.
  • Manage guardians in Google Classroom.
  • Reset passwords.
  • Set up and manage AD Sync.
  • Set up and manage Google Sync.

Google Classroom Sync

We make it easy for you to sync students, teachers and guardians to Google Classroom.

realsmart makes it easy for both new, and existing Google Classroom users to set up and manage their Google Classroom environment, we do this by providing the following Google Classroom Sync features:

  • Sync your class data from your MIS to Google Classroom, including teachers and students.
  • Add additional teachers and students to your Google Classroom, from our Admin tool.
  • Keep your Guardians in sync with Google Classroom, we will provision them for you.
  • Decide what to do with your Classrooms at the end of the academic year.
  • Turn on Google Classroom Reporting to gain insight into how Google Classroom is being used in your organisation.
Featured image from realsmart Admin, showing when a guardian sync for classroom.

Timetables

Take your teachers’ and students’ timetables and populate a Google Calendar for each user.

Google Calendar entries for a student at a test school.

Our Timetable Sync takes lesson data for each employee, and each student in your school and creates a personalised calendar for each user, allowing students and employees to see where and when they have their lessons.

We also provision all of your rooms as “Resources” to Google, allowing you to see the availability of rooms. Admins can view which Google Calendars each user has, and what lesson data they have available to them.

Active Directory Sync

Automatically create users in AD which appear in your MIS.

When users appear in your MIS, they will appear in realsmart shortly after, because we have access to this data, we can keep your AD up to date by adding new users. In order to make sure the new users appear in the correct place, and with the correct groups in AD we provide a user interface, here are some of the options that can be set from realsmart:

  • Display Names – configure how names appear in AD.
  • Organisation Units – configure where users appear in AD.
  • Groups – configure which groups are attached to which users when they are created.
  • Passwords – configure default passwords, whether or not the password needs changing and more.
  • Updates – receive email updates when a new user has been added to AD, and where they were placed.
  • Logs – View logs of what has been added and when.
Featured image from realsmart Admin, showing when a guardian sync for classroom.

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