Why Realsmart Should Be Your Google Workspace for Education Reseller
As an existing Realsmart customer, you already understand the value of automation. You use our MIS-to-Google Sync to ensure that when a student joins or a staff member leaves, their digital identity is instantly updated in Google Workspace. It’s seamless, secure, and saves countless hours of administration.
But identity management is only half the battle. The other half is licensing management.
Many schools are now moving beyond the free “Education Fundamentals” and adopting paid tiers like “Education Plus” or “Teaching and Learning Upgrade” for advanced security and teaching features. Managing these paid licenses manually is a headache, a compliance risk, and often leads to wasted budget on unused seats.
By appointing Realsmart as your official Google Reseller, you don’t just get a place to buy licenses; you unlock a new level of intelligent automation that bridges the gap between user identity and user licensing.
The Realsmart Reseller Advantage: More Than Just Procurement
As a Google for Education partner, Realsmart can supply all types of Google Workspace licenses. But why switch your reseller relationship to us?
The answer is simplicity and synergy.
Because we already manage your user provisioning lifecycle through the MIS Sync, we are uniquely positioned to manage the licenses attached to those users. Consolidating your licensing with us means:
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A Single Point of Truth: Your identity management and licensing support are under one roof. Our support team knows your MIS setup, your sync rules, and now, your licensing structure.
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Simplified Billing: Reduce vendor sprawl by handling your Google costs through the same partner managing your Google identities.
The Game Changer: Intelligent License Automation on Suspension
This is where having the folks who manage your identities also manage your licenses pays huge dividends.
You already rely on Realsmart to automatically suspend a user in Google Workspace when they are marked as “off-roll” or leavers in your MIS. This secures the account immediately.
However, a suspended user still holds onto a license.
If that user was holding a premium “Education Plus” license, you are still paying for it even though they can’t log in.
When Realsmart is your reseller, we close this loop. Because our system triggers the suspension, we can simultaneously trigger an action to strip the paid license from that user.
The Benefit: This instantly returns the expensive license to your Available pool, ready to be reassigned to a new active user. You no longer need to manually audit suspended users to claw back licenses. It ensures you are only ever utilising licenses for active members of your community.
Taking Control: Automated Licensing via Organisational Units (OUs)
While Realsmart handles the removal of licenses upon departure, Google provides excellent native tools for the automatic assignment of licenses upon arrival.
To maximise efficiency, you should configure your Google Admin Console to assign specific licenses based on Organisational Units (OUs). For example, you might want everyone in the “Staff” OU to automatically receive an Education Plus license, while the “Students” OU receives Fundamentals.
Here is a quick guide on how to set this up:
1. Access License Settings Log into your Google Admin console. From the Home page, go to Billing and then License settings.
2. Select Your OU On the left panel, click on the Organisational Unit (OU) you want to configure (e.g., “Mentors”).
3. Choose the License Type Select the license subscription you wish to manage for this OU (e.g., “Google Workspace for Education Plus”).
The Next Logical Step
You trust Realsmart with the security and efficiency of your user provisioning. Let us extend that same efficiency to your licensing budget.
By moving your Google Workspace for Education licensing to Realsmart, you gain intelligent automation that ensures you are no longer paying for licenses assigned to suspended users, all while simplifying your support and billing.