school resources | realsmart

Sync your Parents and Guardians to Google Classroom

8th March 2024G Norris

Sync parents contacts from your School MIS to realsmart and google classroom

The Google Guardian feature connects parents and guardians to students Classroom information.
Because guardians are not part of the student’s School domain they must receive an invitation using their own email address. Once they accept the invitation they become Classroom guardian. realsmart sync with your MIS to automate the process of getting those parent email addresses into google

Before starting the setup process contact realsmart support team to ensure the correct APIs are in place- Once checked and confirmed follow these simple stepts.

https://realsmart.groovehq.com/help/automatically-sync-parents-and-guardians-to-google-classroom

Add Staff and Students Profile Photos to realsmart and google

8th March 2024G Norris

Lots of Schools have been requesting a sync for Staff and Students MIS Profile Photos to realsmart and google.

When you add a profile picture, it personalizes your account and makes it unique. It also helps people recognize you online and lets you know when you’re signed into your account.

This guide will help you automate the process.

https://realsmart.groovehq.com/help/sync-staff-and-students-mis-profile-photos-with-realsmart-and-google

Prevent spam, spoofing & phishing

8th March 2024G Norris

We’ve seen a lot of attempted spoof emails recently and recommend checking SPF, DKIM, DMARC and MTA_STS settings to protect your school.
Here is a link to a knowledge base article with our recommended settings to help prevent spoof and phishing emails coming through to the school.

https://realsmart.groovehq.com/help/prevent-spam-spoofing-phishing-with-gmail-authentication

Add 2-Step verification to protect your staff accounts and prevent cyberattacks

8th March 2024G Norris

Turning on 2SV is one of the most effective ways to protect your online accounts from cyber criminals.

This simple guide walks you through the process of adding 2SV to your google admin area and sharing with your staff how they can enable it for their account.

https://realsmart.groovehq.com/help/allow-users-to-set-up-google-2-step-verification

Prevent Orphaned Classes in Google Classroom

8th March 2024G Norris

Orphaned classes can be a result of suspending or deleting a teachers google account.

If a leaving teacher owns classes, it’s recommended that you transfer ownership of those classes to another teacher or a placeholder account (maybe your admin user?) This will prevent classes from becoming Orphaned (locked) where users cannot access or manage a class

Just add another teacher to the group in smartadmin and set the new teacher to be the “Main Teacher” Hit save and the Classroom Owner will become that new teacher.

Here is a helpful guide explaining the Orphaned issue in detail and how to avoid it.

https://realsmart.groovehq.com/help/orphaned-classes-in-google-classroom

Use QR Codes to login

8th March 2024G Norris

Primary school students can sometimes find it difficult to remember usernames and passwords. Your admin team can easily set up QR code logins so students simply flash their login card at the webcam and they are instantly signed in.

This useful guide shows you how to set it up and generate the QRs

https://realsmart.groovehq.com/help/qr-code-login-into-realsmart

Check that your school website is compliant

8th March 2024G Norris

All schools must publish specific information on its website to comply with the School Information (England) Regulation (2008)

This guidance and checklist gives an overview of those requirements and the further information that the Department for Education (DfE) recommends that schools and colleges publish on their websites. Many academy trusts are under a duty to publish much of this further information, due to clauses in their funding agreements.

https://realsmart.groovehq.com/help/check-that-your-school-website-is-compliant